Executive & Legal Operations Assistant job in Bethlehem

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Bethlehem, PA

Job Ref:	40282061
Employer:	Lehigh University
Job Type:	Full Time
Location
State:	PA
City:	Bethlehem
Description
Lehigh University Lehigh University is an affirmative action/equal opportunity employer and does not discriminate on the basis of age, color, disability, gender, gender identity, genetic information, marital status, national or ethnic origin, race, religion, sexual orientation, or veteran status. Lehigh University provides comprehensive benefits including partner benefits. Executive & Legal Operations Assistant - Office of General Counsel About the Opportunity Join Lehigh University's Office of General Counsel as an Executive & Legal Operations Assistant and serve as the administrative partner to our Vice President, General Counsel & Secretary. This full-time position places you at the center of university legal operations, where you'll provide essential support to senior leadership and help drive important institutional initiatives. This role will serve as the primary connection between the General Counsel and senior leadership, ensuring seamless communication and operational excellence. Position Number: S77840 This position is a Grade: 8 - 37.5 with an approximate salary range of $44,600-$53,530 and is subject to change based on experience, skills and qualifications. Key Responsibilities Acts as the primary high-level contact for the General Counsel, managing interactions with the Board of Trustees and University leadership with discretion and emotional intelligence. Triages incoming inquiries and briefing materials, independently determining which matters require the General Counsel's immediate attention and which can be delegated. Manages complex scheduling and logistics, proactively resolving conflicts and adapting to shifting priorities without direct supervision. Oversees the preparation, quality control, and management of legal files, reports, and presentations to ensure executive-level standards. Leads the implementation and management of departmental technology, including contract and matter management systems. Serves as the lead for departmental finances, responsible for processing legal invoices, managing expense reports, and tracking monthly budget spending. Independently directs non-legal initiatives, such as university-wide policy rollouts, event planning, and general office operations and vendor relations. Qualifications Associates or Vocational/Technical Degree in Office Administration or similar; Bachelor's Degree preferred Three to five years of related work experience Professional administrative experience; experience supporting an executive in higher education or other complex organization preferred An expert ability to manage multiple "moving parts" simultaneously without loss of detail or accuracy The ability to proactively solve problems with minimal input or guidance Exceptional interpersonal skills; the ability to handle highly sensitive information with absolute confidentiality A "team-first" attitude with the ability to work closely with the GC as a trusted partner, and the interest in being a valued member of the OGC team Comfort with or a willingness to engage with AI and tech systems and solutions, in addition to high-level competency with Microsoft Word, PowerPoint, etc. Why Choose Lehigh University Lehigh University offers an exceptional work environment in Pennsylvania's scenic Lehigh Valley, where our historic campus meets modern innovation. As a member of our community, you'll contribute to our mission of advancing learning through teaching, research, and service. We foster an inclusive workplace where diverse perspectives strengthen our institution and career growth is actively supported. Lehigh University is an equal opportunity employer and does not discriminate. We are committed to a culturally and intellectually diverse community and we seek qualified candidates to contribute to the university's mission. Lehigh University offers a comprehensive and family friendly benefits package which includes but is not limited to Health Care, Retirement and Educational benefits. Information can be found on our website. Persons with disabilities who anticipate needing an accommodation for any part of the interview or hiring process may contact Lehigh's Accommodations Specialist. Special Considerations The duties of this position may allow the employee to work partially remote as deemed appropriate by their supervisor. Successful completion of standard background checks including but not limited to: social security verification, education verification, national criminal background checks, motor vehicle checks, PATCH, FBI fingerprinting, Child Abuse Clearance and credit history based upon the requirements of the position. Only complete applications will be considered therefore please complete the application in its entirety. Once the posting is removed from the website applications may no longer be allowed to be completed. Equal employment opportunity, including veterans and individuals with disabilities. PI283881937

ref: (40282061) 6 days ago

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