Procurement Specialist job in Novi
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Novi,
MI
| Job Ref: | 38256268 |
| Employer: | Altarum Institute |
| Location | |
| State: | MI |
| City: | Novi |
| Description | |
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Altarum Institute We are seeking a detail-oriented and experienced Procurement Specialist / Subcontract Administrator to manage the full lifecycle of procurement and subcontracting activities across the enterprise, ensuring compliance with internal policies, 2 CFR Part 200, FAR, DFARS, and applicable state procurement regulations. This role will oversee the full procurement lifecyclefrom sourcing and competitive bidding to subcontract administration and closeout. This includes managing vendor and subcontractor relationships, maintaining accurate documentation, and ensuring timely, cost-effective, and compliant acquisition of goods and services. The role also manages enterprise-wide purchasing needs and promotes strong collaboration with internal teams and external partners. Responsibilities
- Manage procurement methods based on purchase thresholds (Micro Purchase, Simplified Acquisition, and Formal Procurement). - Prepare and issue Requests for Proposals (RFPs), Requests for Quotes (RFQs), and Requests for Information (RFIs). - Collaborate with program managers, legal, and finance teams to align procurement strategies with project goals. - Ensure all procurement documentation (quotes, justifications, evaluations) is complete and retained per policy.
- Perform suspension and debarment checks on all vendors prior to engagement. - Ensure timely resolution of vendor-related issues and disputes. - Maintain vendor records in the ERP system, including onboarding and offboarding processes.
- Prepare and issue RFPs/RFQs to potential subcontractors. - Ensure flow-down of prime contract terms and conditions to subcontractors. - Monitor subcontractor performance and compliance with contract terms. - Coordinate with project managers, legal, finance, and procurement teams to support project execution. - Manage subcontract modifications, extensions, and closeouts. - Maintain subcontract files with all required documentation, including selection rationale and pricing.
- Maintain detailed records of procurement transactions, including method, vendor selection, and pricing. - Support internal and external audits by providing procurement documentation as needed. - Adhere to document retention schedules and confidentiality requirements. Qualifications
8-10 years of experience in procurement, contract administration, or supply chain operations.
Knowledge of federal procurement regulations (FAR, 2 CFR Part 200) and best practices. Motivated self-starter with demonstrated ability to effectively work independently and collaboratively as part of a team Develop, execute, monitor, and drive process improvements Experience with ERP systems (e.g., Costpoint) and procurement software. Strong analytical, negotiation, and communication skills. Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Must be able to lift up to 15 pounds. Logistical Requirements
In addition to base salary compensation, Altarum Enterprise employees enjoy the following benefits: - Competitive Medical, Dental and Optical plans - Generous Paid Time Off, 8 Company observed holidays plus 3 floating holidays - Tuition Assistance - 401K Plan (3% employer contribution plus opportunity for gainsharing) - Life, AD&D & Disability coverage - A flexible work environment and more! Altarum is a nonprofit organization focused on improving the health of individuals with fewer financial resources and populations disenfranchised by the health care system. We work primarily on behalf of federal and state governments to design and implement solutions that achieve measurable results. We combine our expertise in public health and health care delivery with technology development and implementation, practice transformation, training and technical assistance, quality improvement, data analytics, and applied research and evaluation. Our innovative solutions and proven processes lead to better value and health for all. Altarum is an equal opportunity employer that provides employment and opportunities to all qualified employees and applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, or any other characteristic protected by applicable law. $85,354 - $94,500 a year Equal employment opportunity, including veterans and individuals with disabilities. PI277134356 | |
ref: (38256268) 35 days ago
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